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Payroll Officer




7 months ago

Up to £15,000 per annum

Reference: PAY1

Role summary:       This role reports to the Human Resources and Benefits Manager and supports the Human Resources function by delivering a comprehensive Payroll and Benefits provision to the business.  Working as part of a team, Weekly and Monthly payrolls will be processed accurately and on time. Payroll data will be audited and reports provided to the relevant internal departments. Being a first point of contact for payroll queries and responsible for the administration of the Time Management System this role will require excellent communication skills, strong IT skills and a good level of organisation


Key Responsibilities


  • Check and process data captured from the time management system (TMS) for payment of weekly paid employees
  • Liaise with TMS users and managers providing assistance on TMS use.
  • Calculate SSP, CSP, SMP, SAP, SPP accurately and in-line with Statutory and Company guidelines.
  • Process attachment of earnings orders in line with the authority’s instruction.
  • Ensure that employees are assessed and communicated with in relation to Auto-enrolment requirements and that our payrolls remain compliant with the Pensions Regulator.
  • To assist with accurate and timely processing of the company weekly and monthly payrolls using the appropriate HR and payroll software.
  • Ensure that RTI submissions are made accurately on time.
  • Manipulate data within Excel to provide the Accounts department of a full analysis of payments made.
  • Produce payslips, P60, and P11d’s and distribute to employees as necessary.
  • Maintain HR data in-line with company policy and the Data Protection Act.
  • Ensure adherence to statutory and legal obligations regarding payroll and pension processes.
  • Calculate and arrange timely payments of PAYE to HMRC, Pension deductions to the Pension provider and Earnings attachment deductions to the appropriate authority.
  • Prioritise tasks and organise own time effectively.
  • Continuously strive to improve the payroll provision for the company, through knowledge of payroll legislation, use of best practice procedures and provision of advice and guidance to the management team on related issues.
  • Liaise with Capita where necessary for the correct payment of Pensioner.
  • Ensure agency timesheets are collated and provided in time for payment to the recruitment agency and check off subsequent invoices.
  • Implement pay rises and data changes accurately
  • Provide the management team with budget information as and when requested.
  • Assist Auditors with their in-depth checks of payroll processes.

Key Measures

  • Frequency of errors in the payroll cycle.
  • Warnings/fines received from statutory and regulatory bodies.
  • ‘Customer’ satisfaction measured by our engagement survey.
  • Self development activities.
  • Completion of work and projects to time.

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